VOLUNTEERS/FAMILY COMMITMENT

Click Here for Volunteer Commitment Form

Westside Aquaducks Swimming is very fortunate to have a talented group of parents. It takes all of you to help keep our team running smoothly and efficiently. Just as is the case with any other team, Westside runs on volunteers. We need your participation and commitment to ensure our continued success. To help accomplish this task, we require each family to take part in Westside Aquaducks Family Commitment.

From March 1st through February 28th of the following calendar year, each family is required to work at least 16 hours for the team in one capacity or another. When you work at one of our meets, fundraisers, or any other approved task, you will fill out a Commitment Hours Form. On the form you will be asked to list the job you performed, the date you worked, and the hours you worked. To receive credit, all completed forms are to be placed it in the folder marked COMMITMENT HOURS located in the file cabinet at the pool. Commitment Hours forms are available at the pool or you may download one below.

If you prefer not to work these hours, you have the option of paying your hours at $15.00 per hour, or $240.00 per year.

Once you have completed your family commitment hours for the year, we hope that you will continue to donate your time and talents in order to help us maintain the best environment and opportunities for your child and their teammates.

If your swimmer(s) is on inactive status for any period of time during the year, you will still be responsible for fulfilling your Family Commitment hours or the monetary equivalent.

If your swimmer(s) leaves the team permanently, the family commitment hours and/or monetary equivalent will be prorated as follows
Up to 3 months= 4 hours
3-6 months= 8 hours
6-9 months= 12 hours

After performing your volunteer time, please fill out a Volunteer Form, put it into an envelope marked "Volunteer Hours- Michelle Rainey" and place it in the top drawer of the file cabinet on deck.

WESTSIDE AQUADUCKS VOLUNTEERS NEEDED

COMMUNICATIONS/PUBLICITY

Newspaper/Media: Promotion of team, collect information for or write articles for the local newspapers

MEMBERSHIP/SOCIAL COMMITTEE

Group Parent: help your group coach to organize group activities, help new families get acquainted and keep informed of group activities via email or phone tree.
" Team Events planner: help plan picture day, outside activities and annual potluck
" Team Apparel: organize sales of all team apparel, jackets, suits, bags etc. and collect funds

WESTSIDE SPONSORED SWIM MEETS

Meet Committee: organize, encourage and educate team parents to volunteer for various meet positions

Setup - (at least 10 people.) This is done Friday evenings at approximately 5 p.m. Setup is only done for home meets. It takes 2-3 hours. These people help to set up starting blocks, flags, tables, canopies, timing equipment, etc....

Colorado Timing - (1 person each half.) People to set timing computer for each race and watch for swimmers to touch pads correctly and run/reset computer per race.

Computer Operators - (2 people per half.) Enter/verify swimmers times and print out labels for ribbon writers. Verify and print Heat/Lane Assignments, Results, lane timer, referee, Colorado and announcer paperwork.

Hospitality - (4-6 people per half.) Home meets only. Feeds and keeps happy our hungry hoard of volunteers. Helps to solicit food donations before the meet. Helps to setup food prep area, prepare and serve food, and helps tear down after meets.

Chief Timer - (1 per half.) Back-up timer for all lanes. Uses two hand held stopwatches and joins other three timers at first place lane. Makes sure the are timers in all lanes and recruits additional timers when needed.

Clerk of Course: help organize information regarding swim meet participants before and during Westside meets

Program Table - (1 person pre-meet and 1 person per half.) Sells programs at the meet. Coordinates any advertising sales and prepares the Program before the meet and has copies printed for Sales, and officials.

Officials: become a meet marshal, head timer, stroke and turn official, starter or referee, learn to operate the Colorado timing system and work with the computers, head timer and runners

Runners - (3 people per half.) After each event is over, a runner gathers lane sheets and delivers to scorer table. Posts Heat/Lane Assignments, Results and delivers lane timer, referee, Colorado and announcer paperwork.

Awards Table - (2 people per half.) This job consists of peeling a label, issuing awards to swimmers and filing ribbons in team ribbon box.

Raffles/Auctions - (2 people per half.) Home Meets only. Pre-Meet - helps to solicit donations of items to be raffles and auctions at the meet. Assembles and decorates the Raffle Baskets. At the meet Sells Raffle Tickets and runs the raffles and Silent Auctions.

Tear Down After All Meets - (All parents must help.) Put away equipment and tear down tents that the swimmers use for shade at outdoor meets. Must help cleanup trash and assist in carrying any items out to vehicles. All parents are expected to help in this position.

FUNDRAISING

Lap-A-Thon (quack a thon) (duck a thon), annual team fundraising event. Work with coaches to set incentives, distribute collection packets, organize lap counters, count laps, and collect funds

Sponsorship Committee: help keep track of our team sponsors, recruit new sponsors, order sponsor banners

Planning Committee: work with coaches as needed to organize and plan new fundraising activities.

BE CREATIVE!

Our team always needs people who think outside the box. If you have skills, interests, and ideas about furthering the goals of the team, you can create your own volunteer job! We welcome any and all ideas!

Please contact a Westside Board member regarding questions about volunteer work.